Volunteers Needed


WarpStock is a non-profit event that will be a success thanks to all of you, the volunteers.

The list below shows the volunteers that have stepped forward and areas where people are still needed. This list will be changing as new needs are identified. The description of duties is brief. A full detailed description will be provided prior to the event so that you are comfortable with your assignment.

It is not necessary to sign up for the entire day/shift. You may volunteer any amount of time that fits your schedule. Or maybe you'd like to work in one area in the morning and a different area in the afternoon. Just let us know and a schedule will be setup to accomodate you.

Onsite volunteers will be provided with a Warp T-Shirt, compliments of IBM.

Volunteers are needed for the following activities:

Exhibit Hall Chair - David Both
Exhibit Hall Co-chair - Paul Wirtz

*** URGENT NEED ***
Prepare and print exhibitor/attendees info packages - Need someone to immediately step forward and assist with this.
Printed material must have professional appearance. Assistance will be given with preparation.
                     1.Need

Onsite Volunteer Coordinator Team - The volunteers resource person. Need coordinator/s on site prior, during and post event to manage volunteer assignments. Detailed list of jobs, duties, schedule, and names of volunteers will be provided prior to the event. Communication with the WarpStock Volunteer Coordinator during event planning.
                     1.10/25 - Judy McDermott
                     2.10/25 - Need
                     1.10/26 - Judy McDermott
                     2.10/26 - Need

Prepare attendees "Giveaway bags" - Local volunteers needed. To be prepared prior to event.
                     1.Need

Networking
                     1.Timothy Weaver

Registration - Process Pre-registered, at the door and credit card attendees. We will require three volunteers for this.
                   One for the first two hours, *rush hour*, only.
                   One from from 8:30 a.m. - 1:00 p.m.
                   One for entire day (broken up into shifts)
                     1.Process Pre-registered attendees
                       10/25 -Timothy Tolle
                       10/26 -Timothy Tolle
                     2.Process attendees registering day of event
                       10/25 - Need
                       10/26 - Need
                     3.Process attendees registering day of event with credit card
                       10/25 - Need
                       10/26 - Need

Greeters - Greets attendees, checks badges, provides general information. We will require three volunteers for this. One will assist during first two hours, *rush hour*, only. One slot will be for the entire day (broken up into shifts).
                     1.Greeter for first 2 hours only
                       10/25 - 8:30 a.m. - 10:30 a.m. - Need
                       10/26 - 8:30 a.m. - 10:30 a.m. - Need
                     2.Permanant Greeter
                       10/25 - Need
                       10/26 - Need

Graphic Artists - Posters, maps, icons, drawings, and misc. NOTE: This person doesn't actually have to be on-site, even though we will need some of this done during the conference. As long as they are available and can get us the material (electronically). **Local people will be needed for the posters/banners that will be displayed on site
                     1.Patrick Purcell
                     2.Harry Martin
                     3.Local artists needed.

Audio-Visual Coordinator - May have committee to assist speakers/presenters in testing their computer, display interface, setting up microphones, etc.
                     1.10/25 - Need
                     2.10/26 - Need

CD Proceedings - Collect cd proceedings/press cd's
                     1.Kevin Royalty - will collect html proceedings and arrange for delivery to person that volunteers to press cd's.

Press CD's - Create CD's from the html proceedings
                     1.George Frehner

Physical setup - setup tables, chairs, tape off vendor areas etc.
                     1.Paul Wirtz
                     2.Timothy Tolle

Physical breakdown - Sunday, 10/26, after event closing - break down tables, chairs - basic clean up
                     1.Timothy Tolle

General Maintainence Team - Maintain clean and orderly environment during and after event.
                     1.Need
                     2.Need

Technical Team - Available to immediately fix equipment. Would be helpful if these persons were also involved in pre-setup.
                     1.Need
                     2.Need

Daily Shutdown Team - Check each evening to assure that all equipment is shut off and area is orderly and ready for next days event.
                     1.Need
                     2.Need

Conference Room Host - A schedule will be available for individual conference rooms. Assist the speaker/presenter assigned to *your* conference room with setup if needed and assure that session is kept on schedule. Welcome people attending session, handouts if supplied, introduce guest, maintain time schedule. 
                     1.Need
                     2.Need
                     3.Need
                     4.Need
                     5.Need

Day-of Prep Team - Assure that everything is in order prior to the public arriving each day. Make sure environment is neat and orderly, all equipment is turned on, replenish any materials that have been depleted, etc.
                     1.Need
                     2.Need

Video Tape Editor - We have been offered tons of videotapes dating back to at least OS/2 2.0, and it would be fun to have excerpts taken from each one, assembled into a "video log" to be shown at WarpStock. (this sounds like fun! ) 
                     1.Need

To volunteer, please contact Paul Hethmon or Judy McDermott.

Be sure to specify the day, time and assignment/s that you desire. Don't forget, you can sign up to work in different areas at different times. We don't want anyone to become bored.